Established on October 30, 2003
Revised on June 19, 2014
JANUL
61th General Assembly
Chapter I. General Provisions
Chapter II. Purpose and Operation
Chapter III. Representative of Membership
Chapter IV. Organization
Chapter V. Accounting
Chapter VI. Secretariat
Chapter VII. Admission and withdrawal
Chapter VIII. Amendment of Bylaws
Supplementary Provisions
Understood Things
Appendix 1
Appendix 2
The name of this organization shall be the Japan Association of National University Libraries, hereinafter referred to as "the Association".
The Association shall be organized with national university libraries, including library facilities of inter-university research institutes, and the Open University Library, hereinafter referred to as "national university libraries", as the members.
2. The members of inter-university research institutes shall be as the appendix 1.
The nation shall be divided into nine regions as the appendix 2. Each member library of the Association shall belong a region where the member library is located in.
The principal office shall be located in the library of which the President of the Association, hereinafter referred to as "the President", is the representative.
The Association shall aim at supporting the advancement of library functions through close coordination and cooperation among national university libraries, promoting inter-library use of scholarly information resources extensively, and contributing development of infrastructures for scholarly information distribution in order to help universities achieve their missions.
In order to achieve the purpose stated in the preceding article, the Association shall engage in the following operations:
(1) Research and investigation that are necessary to advance functions of national university libraries;
(2) Cooperative maintenance of scholarly information resources and promotion of inter-library use;
(3) Operations for enhancing abilities of national university libraries' staffs;
(4) Coordination and cooperation with domestic and foreign organizations for scholarly information distribution;
(5) Other activities that are necessary to achieve the purpose of the Association.
In the Association, the representative of a member library shall be the chief librarian of the library or the person who officiates as the chief librarian.
2. When the person who is defined as the representative of a member library in the preceding clause, hereinafter referred to as "the representative", is in an accident, a person appointed by the library may take the representative's part from time to time.
There shall be sixteen Directors in the Association.
2. Each region elects two directors by mutual votes and gets the approval at the General Assembly.
The Director shall serve for terms of one year, from the time of the Ordinary General Assembly election until the next Ordinary General Assembly election. Reelection shall be allowed.
Each Director shall be in charge of one of the following matters;
(1) Matters for organization and operation of the Association and for
liaison with domestic and foreign organizations (general affairs);
(2) Matters for enhancing abilities of library staffs (human resources development);
(3) Matters for international operations (international);
(4) Matters for scholarly information resources (scholarly information).
The Directors shall organize the Board of Directors and manage the Association.
2. In principle the President shall convene the Board of Directors three times a year (immediately after the Ordinary General Assembly, autumn, spring) and shall act as the chairperson.
3. The President may convene the Extraordinary Board of Directors as occasion arises.
4. When one-fifth or more of the directors demand to hold the Board of Directors presenting the purposes of the meeting, the President must convene the Extraordinary Board of Directors.
5. The Board of Directors can not open proceedings and can not decide unless a majority of the total Directors present.
6. Proceedings of the Board of Directors shall be decided by a majority of the presents. The President shall cast deciding vote.
There shall be a President and a Vice-President in the Association.
2. The President and the Vice-President shall be the representatives who are elected by mutual vote in the Board of Directors.
3. The term of the President and Vice-Present shall be expired at the same time of expiring the term of the Director.
4. If the President or the Vice-President loses his/her position as the representative of the library in his/her term, the successor to the representative of the library shall take up the post. The term of the successor shall be unexpired part of the term of the predecessor.
The President shall manage the affairs of the Association and represent the Association.
2. The Vice-President shall assist the President, and act for the President if the President is in the case of an accident.
There shall be two Auditors in the Association.
2. The Auditors shall be elected from the members at the General Assembly.
The Auditor shall serve for terms of one year, from the time of the Ordinary General Assembly election until the next Ordinary General Assembly election. Reelection shall be allowed.
The Auditor shall audit the accounts of the Association.
2. The Auditor may attend the Board of Directors and state his/her opinions.
The President must convene the Ordinary General Assembly once a year.
2. The President may convene the Extraordinary General Assembly as occasion arises.
3. When one-fifth or more of the total membership demand to hold an Extraordinary General Assembly presenting the purposes of the meeting, the President must convene the Assembly.
The chairperson of the General Assembly shall be elected from the representatives of the members presenting the assembly.
The General Assembly can not open proceedings and can not decide unless a majority of the total membership present.
2. Proceedings of the General Assembly shall be decided by a majority of the presents except as otherwise required by these Bylaws.
The decision of the General Assembly shall be needed except as otherwise required by these Bylaws to decide opinion of the Association and to announce it. However a decision of the Board of Directors can give place to a decision of the General Assembly as occasion arises.
2. Measures done by the proviso of the preceding clause must be reported at the following General Assembly.
The Board of Directors may establish committees after the decision of the General Assembly if deliberation or research and investigation on specific matters relating the operations of the Association are needed.
2. The organization and period of a committee shall be decided in each case.<.p>
3. There shall be a chairperson in a committee.
4. The chairperson shall be appointed by the President.
5. The committee members shall be appointed from the staffs and ex-staffs belonging to the Association member libraries or the staffs belonging to the universities having the Association member library and shall be reported to the the Board of Directors by the chairperson.
6. Clause 5, and 6 of Article 11 shall be applied correspondingly to meetings of the committees.
7. The chairperson of the committee must report on the matters of the committee to the Board of Directors on the President's instruction.
Every Region shall organize its Regional Association with the members of the Region.
2. The Regional Association shall promote the operations of the Association, and engage research, investigation and operations which are necessary for the Region.
3. The Director elected from the Region shall hold a meeting of the Regional Association as occasion arises and take charge of communication with the members within the Region.
The fiscal year of the Association shall begin on the first of April and end on the 31th of March of the following year.
The expenses of the Association shall be supplied by membership dues and other incomes.
The membership dues shall be decided in the General Assembly.
2. The member of the Association must pay the membership dues stated in the preceding clause.
3. The membership dues already paid are not refundable under any circumstances.
The budget and accounts must be approved in the General Assembly.
There shall be a Secretariat in the Association.
2. There shall be a Director of the Secretariat and some staffs in the Secretariat.
3. The Director of the Secretariat shall be entrusted to the Associate Librarian, the Director or the Head Official of the member library which representative is the President.
4. The Director of the Secretariat shall manage the office work by order of the President.
5. The staffs of the Secretariat shall do office work by order of the President and the Director of the Secretariat.
National University Library, which intends to become a member, shall submit a membership application to the President and be subject to General Assembly approval.
Membership can be withdrawal by submitting a notice of withdrawal reason to the President.
Amendment of these Bylaws requires a two-thirds vote of the total membership in the General Assembly.
1. These Bylaws are enforced on April 1, 2004.
2. The Bylaws of the Association of National University Libraries, Japan which were enforced on June 7, 1968, hereinafter referred to as "the old bylaws", are abolished.
3. The President, Vice-President, Directors and Auditors who are in the position at the date of enforcement of these Bylaws shall continue to fulfill their duties until their successors are elected.
4. The members of the Ad-Hoc Committees and of the Taskforces shall continue to fulfill their duties except as otherwise provided.
5. A measure complied with a rule of the old bylaws shall be assumed to comply a corresponding rule of the Bylaws except as otherwise specified.
6. When an inter-university research institute applies to become a member of the Association, the institute shall be added the Appendix 1 after the approval in the General Assembly.
1. These Bylaws are enforced on April 1, 2009.
1. These Bylaws are enforced on June 19, 2014.
2. The President, Vice-President, Directors and Auditors who are in the position at the date of enforcement of these Bylaws shall continue to fulfill their duties until their successors are elected.
1. The appellation for the year of the General Assembly shall be same as the fiscal year of the Association.
2. The President, Vice-President shall be determined at the board meeting after the Ordinary General Assembly, and be informed to members.
1. These understood things are enforced on June 19, 2014.
National Museum of Ethnology
International Research Center for Japanese Studies
National Institute of Informatics
National Institute of Japanese Literature
| Areas | ||
| Eastern Japan | Hokkaido | Hokkaido |
| Tohoku | Aomori, Iwate, Akita, Miyagi, Yamagata, Fukushima | |
| Kantokoshin'etsu | Ibaraki, Tochigi, Gunma, Saitama, Chiba, Kanagawa, Yamanashi, Niigata, Nagano | |
| Tokyo | Tokyo | |
| Western Japan | Tokaihokuriku | Gifu, Shizuoka, Aichi, Mie, Toyama, Ishikawa, Fukui |
| Kinki | Shiga, Kyoto, Osaka, Hyogo, Nara, Wakayama | |
| Chugoku-Shikoku | Tottori, Shimane, Okayama, Hiroshima, Yamaguchi, Tokushima, Kagawa, Ehime, Kochi | |
| Kyushu | Fukuoka, Saga, Nagasaki, Kumamoto, Oita, Miyazaki, Kagoshima, Okinawa | |