There was a report of current status of the Project and a discussion on how to realize lending service between Japan and the United States. Ms. Sharon H. Domier of the Massachusetts University Library who is a U.S. representative attended the meeting, and exchanged views on the actual state of US side with the Japanese project members.
The Project Team posted an article "Invitation to the Global ILL Framework (GIF)" in the university library newsletter Daigaku Toshokan Kyoryoku News (Vol.23, No.2, 2002.7).
As of March 31, 2003, the project is participated by 75 libraries of 68 Japanese organizations (51 libraries of 44 national universities [including inter-university research institutes], 2 libraries of 2 public universities, and 22 libraries of 22 private universities).
Reference: U.S. participations: 33 libraries of 32 universities (as of March 18)
The Project Team requested the Japanese national university libraries participating in the GIF project to prepare their lending policy in English on August 8. Consequently, most libraries have met the requirement.
1. Applying the deferred payment system of interlibrary photocopying charges for the US participants
As stated in the secretariat's notice on deferred payment application (dated October 2, 2002), the application / authorization procedure ended at the end of November, and realized the actual collection of document photocopying charges at the beginning of December.
The application / authorization procedure for deferred payment of interlibrary photocopying charges for FY2003 ended at the beginning of April and 32 US participants were authorized.
2. Requesting the Japanese participants to start the collection of document photocopying charges from the US participants and to edit their lending policies
After the end of the application / authorization procedure for deferred payment of interlibrary photocopying charges for the US participants, the Project Team requested the Japanese participants to start the collection of document photocopying charges from the US participants and to edit the ILL-Copy-Charge field of their lending policies on November 26, 2002.
The "GIF (Global ILL Framework) Guide" was produced and posted on the GIF Project page of the Association of National University Libraries website. This guide includes the outlines of the GIF Project, the participating procedures, basic information on the administration of the NII-OCLC ILL inter-system link, and the payment procedures of document photocopying charges.
Discussion with ARL on the operation of book loan service
Date: January 13, 2003
Venue: Association of Research Libraries (ARL) at Washington, D.C.